MINUTES OF A REGULAR MEETING

OF THE

RUTHERFORD BOARD OF EDUCATION

DECEMBER 11, 2000

 

 

A regular meeting of the Board of Education was held on Monday evening, December 11, 2000 at the High School Cafeteria.  Meeting was called to order by Vice-President Derner at 7:31 P.M. with the Pledge of Allegiance to the Flag.

 

On roll call the following members were present:  Mrs. Ahmed, Mr. Derner, Mr. Ferguson, Mr. Ferrara, Mr. McGehrin, Mrs. Monahan, and Mr. Novosielski.  Mrs. Willis arrived at 7:37 P.M.  Mrs. Miceli was absent for the entire meeting.  Also present were Mrs. Conlon and Dr. Verbist.

 

N.J. OPEN PUBLIC MEETINGS LAW

            The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meeting of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this Act, the Rutherford Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted on the bulletin board outside the Borough Clerk's Office, mailed to the News Leader, Herald, South Bergenite, and the Record newspapers, and filed with the Borough Clerk.

 

MINUTES APPROVAL             1.  Resolution by Mr. Ferguson, seconded by Mr. Ferrara.

                                                BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION that the minutes of the Special Meeting of November 20, 2000 and Worksession Meeting and Executive Session of November 27, 2000 approved as recorded.

 

Roll call vote:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin – abstained on minutes of November 20, 2000

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – absent

 

FACILITIES PRESENTATION – CHAPIN ASSOCIATES

 

Pres. Willis arrived at this time (7:37 P.M.)

 

MEETING OPEN TO THE PUBLIC:    7:48 PM

Mrs. Scurti raised questions regarding the lunch program and cafeteria space.  Mrs. Scurti also addressed the need for play areas and recreational space.

 

Mr. Stanton raised questions regarding the funding formula and the potential need for scaling back the building program to fit the State Aid allocation.

 

Meeting was then closed to the public at 7:56 P.M.

 

REPORT OF THE PRESIDENT:

Pres. Willis indicated to the Board and public in attendance that the agenda before them was discussed, and items that were not discussed are shaded on the agenda.   Pres. Willis indicated that the  next regular meeting will be on January 8, 2001 at 7:30 P.M. in the High School Cafeteria.  Pres. Willis announced that the High School Holiday Concert will take place on Thursday, December 14, 2000.

 

MEETING OPEN TO THE PUBLIC: (Agenda Items Only)  7:58 P.M.

Mrs. Dyson raised a question regarding the Family Leave Act and Personnel Item #14, Nancy Crowley.

 

Mr. Rosbury-Yoder indicated that he has been elected President of the Rutherford Taxpayers Association.  Mr. Rosbury-Yoder asked a question regarding the Music Director expenses.

 

A resident addressed the use of recreational facilities and the need for additional time for recreational activities.

 

Meeting was then closed to the public at 8:03 P.M.

 

PERSONNEL:                          Motion by Mr. Derner, seconded by Mr. Novosielski to move the following resignations, retirements, salary adjustments, reassignments, appointments, etc., pending approval from the State Department of Education, subject to the New Jersey Criminal Background Check and other legal requirements.  Salaries, where applicable, are subject to further negotiations between the Rutherford Board of Education and the Rutherford Education Association.

 

                                                Approved.

 

PERSONNEL:

Motion by Mr. Derner, seconded by Mr. Novosielski to adopt Personnel Items #1-8.

 

SHERRIANNE ADAMO             1.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to rescind the appointment of Miss Sherrianne Adamo as the Assistant Softball Coach for the 2000-2001 school year.

 

SAM FERRETTI                         2. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to rescind the appointment of Mr. Sam Ferretti as the Head Baseball Coach for the 2000-2001 school year.

 

DR. BEVERLY BARKON         3. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION for the child study team to engage the services of Dr. Beverly Barkon to consult on two students for a maximum of 10 hours during November and December at a fee of $50 per hour.

 

SUBSTITUTE TEACHERS        4. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to employ the following as substitute teacher(s) at the per diem rate of $65.00 effective 11/28/00:

 

                                                Dana Harrison

                                                Usanee Prasapairin

                                                Lori Pietrowitz

                                                Jennifer Fitzgerald

                                                Sharon Gonzalez – effective 12/12/00

                                                Richard Falcicchio -      “              “

 

SUB TEACHER ASSTS            5.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the following as substitute teacher assistants effective 11/28/00 and at the hourly rate of $8.50:

                                                Dana Harrison

 

                                                Usanee Prasapairin

                                                Lori Pietrowitz

                                                Jennifer Fitzgerald

                                                Sharon Gonzales – effective 12/12/00

                                                Richard Falcicchio -      “              “

 

LUNCH MONITOR                    6. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve Ms. Rosalie India as a lunch monitor at Lincoln School effective 11/28/00 and at the hourly rate of $8.25 (step 1).

 

IRENE AMITSIS                        7. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve Mrs. Irene Amitsis as a teacher assistant at Lincoln School effective 11/20/00 for 5.5 hours per day at the hourly rate of $11.00 (step 1).

 

COACHING ASSIGNMENTS    8. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the following coaching assignments for the 2000-2001 school year:

 

Cris Germershausen as an Assistant Girls Basketball Coach (girls freshman basketball coach) at the

stipend of $2,943 (1-4 years)

 

Edward Bosland as the Head Girls Spring Track Coach at the stipend of $3,993 (1-4 years)

 

Katherine Bertrand as Girls Softball Assistant (freshman) at the stipend of $2,793 (1-4 years)

 

Cheryl Bott as Girls Softball Assistant (junior varsity) at the stipend of $2,793 (1-4 years)

 

Matthew Garabedian as Assistant Wrestling Coach (half-time) at the stipend of $1,472 (1-4 years)

 

Roll call vote Personnel Items #1-8:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

Motion by Mr. Derner, seconded by Mr. Novosielski to adopt Personnel Items #10-16.

 

POPCERT DIRECTOR             10. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the creation of a stipend position of Popcert Director at the annual stipend of $1,564 (stipend will be funded from activities proceeds) subject to further negotiations.

 

JOB DESCRIPTIONS                11. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the attached job descriptions for the following positions:

 

                                                Administrative Secretary – District Office

                                                Administrative Secretary – Accounts Payable Bookkeeper

                                                Administrative Secretary – Payroll Bookkeeper

                                                Administrative Secretary – Confidential Business Administrator Secretary

                                                Administrative Secretary – Confidential Superintendent Secretary

                                                Administrative Assistant for Finance

                                                Research Assistant

 

EMERGENT HIRING                  12. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to employ the following applicant(s) under the emergent hiring law as per the State Department of Education:

 

                                                Sharon Gonzalez – Substitute

                                                Richard Falcicchio – Substitute

                                                Patricia Wester – Lunchroom Activity Advisor

 

SANDRA SASSO                    13. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to increase the hours of Mrs. Sandra Sasso effective 10/2/00 from 3.5 to 5.25 hours per day.

 

DENIS MULLINS                        15. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to rescind the appointment of Mr. Denis Mullins, at his request, as the Senior Play Music Director for the 2000-2001 school year.

 

EDWARD F. GINTER                16. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to appoint Mr. Edward F. Ginter as the Senior Play Music Director for the 2000-2001 school year at the annual stipend of $1,284.

 

Roll call vote Personnel Items 10-13 and 15-16:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

Motion by Mr. Derner, seconded by Mr. Ferrara to approve Personnel Items #17-18.

 

THOMAS FEDARICK                17. Motion to accept, with regret, the retirement of Mr. Thomas Fedarick as the custodian of Washington School effective 2/1/01.

 

                                                Approved, Mrs. Ahmed voted "no".

 

LEE BROCKINGTON                18. Motion  to accept the resignation of Mr. Lee Brockington, Administrative Assistant for Finance, effective 1/29/01.

 

                                                Approved.

 

Motion by Mr. Derner, seconded by Mr. Novosielski to approve Personnel Items #19-22.

 

BETH FALKER                         19. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve a personal leave of absence (without pay) under the Family Leave Act for Mrs. Elizabeth Falker effective January 11, 12, 16, 2001.

 

DAWN SPIRO                           20. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION for the HASP Program to reactivate Miss Dawn Spiro as an aide for the PM Program effective 12/12/00 at the hourly rate of $10.25.

 

LUNCHROOM ADVISORS       21.BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to appoint the following as advisors at Union School for lunchroom activities:

 

Patricia Wester

 

 

POOL PERSONNEL                 22. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to appoint the following pool personnel effective 12/12/00:

 

Lifeguard:  $7.00 per hour

Daniel Marsh

Josh Burke

John Drury

 

Assistant Swim Coach:  $10.00 per hour

Katelin Tonner

 

Roll call vote Personnel Items #19-22:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

CURRICULUM AND INSTRUCTION:

Mr. Novosielski reported on the Curriculum and Instruction Committee Meeting of December 4, 2000.

 

Motion by Mr. Novosielski, seconded by Mr. McGehrin to adopt Curriculum Items #1-4.

 

HOME INSTRUCTION               1. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve home instruction for the following students (name on file in the special services office).

 

Student 2000185 -- effective 11/7/00.

                                                Student 2000324 – effective 11/29/00

                                                Student W-1 – effective 11/30/00

                                                Student X-1 – effective 12/4/00

 

OUT-OF-DISTRICT                   2. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to PLACEMENTS approve placement of the following students (names on file in the special services            office):

 

                                                Student #2000043, Sage Day School, Rochelle Park, NJ effective 11/15/00,

                                                Annual Tuition:  $31,000 (pro-rated)

 

                                                Student #2000268, Piermont Career Campus, Rockleigh, NJ effective 11/21/00

                                                Annual Tuition:  $29,525 (pro-rated)

 

BCAVA COMMISSION             3. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the withdrawal of Sylvan School from the Bergen County Audio-Visual Commission effective 6/30/01.

 

EXTRAORDINARY AID            4. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve submission to the State Department of Education of the application for Extraordinary Aid for 2000-2001.

 

Roll call vote Curriculum Items #1-4:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

FINANCE:

Mr. McGehrin reported on the Finance Committee Meeting of December 5, 2000.

 

Motion by Mr. McGehrin, seconded by Mr. Novosielski to approve Finance Items #1-5.

 

INVESTMENTS                        1.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION  that the ratification of the investment of funds, in accordance with law, be approved as follows:

 

Bank:                                       Investment Date           Amount                        Date of Return Interest

Chase Bank                            11/7/00                        $2,000,000                  11/14/00                                   6.50%

Chase Bank                            11/9/00                        $2,100,000                  11/22/00                                   6.52%

Chase Bank                            11/22/00                      $3,500,000                  11/29/00                                                          6.5%

Chase Bank                            11/30/00                      $2,400,000                  12/15/00                                                          6.5%

 

SCHOLARSHIP                        2.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the creation of a High School Scholarship Account in the name of Herbert G. Miller, M.D.

 

DONATION                             3.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the donation of photographic equipment to the Photography Department at Rutherford High School from Lynwood Photographers, Inc, Lyndhurst, NJ.  The items have a resale value as used equipment of $1,500 and are to be used for the benefit of the interested students.

 

TRANSFER                             4.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the following transfers for the 2000-01 school year:

            From:

            11-000-261-610-12             Custodial Supplies                                                 $829.95

            To:

            12-000-260-730-12             Equip. Dist.                                                            $829.95

 

            Rationale:  Expenditure exceeds supply category

 

NJ/ARM                                   5.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to authorize the School Business Administrator/Board Secretary to invest excess funds in the New Jersey Asset & Rebate Management Program (NJ/ARM), in accordance with prevailing statutes.

 

Roll call vote Finance Items #1-5:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

 

Motion by Mr. McGehrin, seconded by Mr. Ferrara to approve Finance Items #6-11.

 

SECRETARY'S REPORT AND TREASURER'S REPORT:

                                                6.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION that it has received and accepts the financial reports of the Secretary and Treasurer of School Monies for the months ending July, August, September, and October, 2000, and certifies that the reports indicate that no major account or fund is overexpended in violation of NJAC 6:20-2.13 and that sufficient funds are available to meet the district's financial obligations for the remainder of the school year.  A copy of the certification shall be included in the minutes.

 

                                                Summary pages attached in official minute book.  Detailed summary in the office of the Board Secretary.

 

MOTION TO AMEND TRANSFER   7.  Motion to amend Finance Item #7 on Page 5 of the Minutes of October 2, 2000, transfer amended as follows:

 

                                                From:

                                                Unrestricted Fund Balance                                       $170,000.00

                                                To:

                                                Capital Reserve Account                                         $170,000.00

 

INTERLOCAL SVC. AGREEMENT: 8.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to enter into an inter-local agreement with the Borough of Rutherford for following, including but not limited to, the shared use of recreation facilities, diesel fuel purchasing, collection of solid waste, use of heavy construction equipment, transportation and administrative offices.

                                                BE IT FURTHER RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION that the School Business Administrator/Board Secretary be hereby authorized to execute said agreement(s) on behalf of the Board of Education after review by the Board attorney.

 

SNACK VENDING MACHINES       9.  WHEREAS, quotes for snack vending machines were solicited; and

                                                WHEREAS, quote submitted by Classic Vending was the most advantageous when price and other factors were considered,

                                                BE IT RESOLVED THAT THE RUTHERFORD BOARD OF EDUCATION award a contract for snack vending machines to Classic Vending for the period of time from December 15, 2000 through June 30, 2001.  Quotations and supporting documentation are on file in the office of the School Business Administrator/Board Secretary.

 

APPROVAL OF BILLS:            10.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION that the bills listed below be approved.

 

                                                Off Line Checks                                                         150,291.05

                                                Bills Payable     12-01-00                                            310,722.23

                                                                        12-08-00                                              81,970.55

                                                Payroll              11-20-00                                                   573.00

                                                                        11-30-00                                            763,058.31

                                                General Activities   12-01-00                                       13,167.70

                                                                               12-05-00                                       11,409.34

                                                Total                                                                         1,330,832.18

 

IDEA CARRYOVER                 11. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the IDEA Basic FY-00 Carryover of $32,964.92.

 

Roll call vote Finance Items #6-11

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye, abstained on #9 Check #12342

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

POLICY:

Motion by Mrs. Ahmed, seconded by Mr. McGehrin to adopt Policy (2nd Reading) Items #1-2.

 

POLICY—SECOND READING/APPROVAL:

POLICY #6421                         1. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve on second reading the following revisions to policy #6421 Purchases Budgeted:

 

BOARD OF EDUCATION                                                                                                                                  FINANCE 

RUTHERFORD                                                                                                                                                 6421/page 1

                                                                                        PURCHASES BUDGETED

 

                  The Board of Education directs the establishment of procedures for the purchase of budgeted goods and services that will make prudent use of district resources and yield the maximum value for the school district.  The Superintendent shall authorize all purchases that are within a budget line item or program category limit to determine if they are consistent with the purpose for which funds were appropriated.

 

                  No purchase order may be placed until the Board Secretary/Business Administrator has determined whether the proposed purchase is subject to bid, whether sufficient funds exist in the line item or program category, and whether the goods are available elsewhere in the district.

 

                  Whenever the contemplated expenditure is $500 $2000 or more and is not made under a state contract, no fewer than three written quotations shall be sought by the originator of the purchase order from independent sources for the purchase of goods or services other than extraordinary, unspecifiable services.  All quotations received shall be attached to and retained with a copy of the resulting purchase order.

 

                  Items commonly used in the various schools shall be standardized to the extent that it is educationally feasible to do so, and alternate suggestions shall be made to a requisitioner if better service, delivery, economy, or utility can be achieved by a change in the proposed order.

 

                  When a purchase order is placed the Board Secretary/Business Administrator shall commit the expenditure against a specific budget line item or project category in order to guard against the creation of liabilities in excess of appropriations.

N.J.S.A. 18A:18A-1 et seq.; 18A:22-8

N.J.S.A. 6:20-8.1

Adopted:  December 10, 1984

Revised:               December 11, 2000

 

POLICY #6300                                      2. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve on second reading the following revisions to Policy #6300 Purchases Subject to Bid:

BOARD OF EDUCATION                                                                                                                                FINANCES

RUTHERFORD                                                                                                                                                                                             6300

                                                                               PURCHASES SUBJECT TO BID

The Board of Education directs the establishment and conduct of bidding procedures that serve the public interest and provide each qualified vendor an equal opportunity to furnish supplies and equipment to the district.

 

Every contract for the performance of work or the furnishing or hiring of materials or supplies not exempted by law will be subject to public bidding whenever the aggregate value of such a contract exceeds the current threshold within one fiscal year.  Whenever possible purchases will be aggregated; purchases may not intentionally be divided to avoid the requirements for competitive bidding.

 

Bid specifications will be prepared by the Board Secretary/Assistant Superintendent For Business  Business Administrator.  Each bid specification will offer a common standard of competition and will assert the Board's right to accept reasonable equivalents and to reject all bids and readvertise for bids in accordance with law without the prior approval of the Board, but shall inform the Board of any such advertisement at the Board meeting next following.  Records of advertise­ments will be kept in detail sufficient to show that a reasonable number of qualified vendors were invited to bid.

 

Bids may be opened publicly by the Board Secretary/Assistant Super­intendent For Business Business Administrator before one or more witnesses at a previously designated time and place.  Contracts will be awarded, on a resolution duly adopted by the Board, to the responsible bidder who submits the lowest conforming bid, except that the Board may choose to reject all bids, to readvertise, or to purchase under a state contract.  Whenever two or more bids are the lowest bids submitted by responsible bidders, the Board shall determine to which bidder the contract will be awarded.

 

Any bidder who withdraws an unopened bid shall forfeit any right to bid at that time.

 

It shall be the responsibility of the Board Secretary/Assistant Superintendent For Business Business Administrator to retain a copy of all bid specifications whenev­er same involves any physical alterations and/or improvements to the buildings or grounds owned by the Rutherford Board of Education.

 

A copy of the bid award, any blueprints, minutes of job meetings, etc. shall be a part of said record.

 

N.J.S.A. 18A:18A‑1 et seq.

N.J.A.C. 6:20‑8.1 et seq.

Adopted:               December 10, 1984

Revised:                March 13, 1995

Revised:                December 11, 2000

 

Roll call vote Policy (2nd Reading) Items #1-2:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

 

Motion by Mrs. Ahmed, seconded by Mr. Ferrara to approve Personnel Items #1-2.

 

POLICY – FIRST READING:

BOARD SECRETARY              1. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve on first reading the following revisions to Policy #1300 Board Secretary:

 

 

BOARD OF EDUCATION                                                                                                                                        ADMINISTRATION

RUTHERFORD                                                                                                                                                                                             1300

 

                                                                                            BOARD SECRETARY

Qualifications:

 

 1.         Graduate of an accredited secondary school.

 

 2.         Demonstrates an aptitude for the tasks listed below.

 

 3.         Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

 

Reports to:                            Superintendent of Schools

 

Job Goals:                             To implement the statutory duties and function

 

Performance Responsibilities:

 

 1.         Notify Board members of all meetings.

 

 2.         Post and give public notices of all meetings of the Board of Education, school elections, advertisements for bids, and legal notices concerning district business.

 

 3.         Record all proceedings of the Board and of school elections in suitable minute books.

 

 4.         Administer oaths in relation to school matters of the district.

 

 5.         Attends all meetings of the Board of Education.

 

 6.         Provide a copy of all minutes to each member of the Board of Education.

 

 7.         Prepares, together with the Superintendent, an agenda setting forth all known items of business to be considered at the meetings of the Board of Education.

 

 8.         Conducts and implements the election process for all regular and special school elections, included but not limited to:

 

               a)          Receipt of nominating petitions for candidates to the Board including verification of validity and withdrawal procedures.

 

               b)          Conducts a drawing for ballot position.

 

               c)          Receives nominations of challengers and issues certificates of appointment to challenger.

 

               d)          Posts notice of election in seven locations and by newspaper notice.

 

               e)          Furnishes each polling place with proper equipment.

 

               f)           Publishes notice of election for absentee voters.

 

               g)          Prepares sample ballots.

               h)          Secures voting machines and makes necessary arrangements for implementing their use.

 

               i)            Declares the polls open at appropriate time.

 

               j)            Secures and retrieves the signature copy registers.

 

               k)          Receives the report of the election from each polling place, announces the results, and certifies the accuracy of the count.

 

               l)            Forwards the sealed election packages and statement of results.

 

 9.         As general accountant of the Board:

 

               a)                 Collect tuition fees and other monies due the Board. and transmits them to the custodian of school monies.

 

               b)          Examine and audit all accounts and demands against the Board and secure approval. , and send them to the custodian for payment.

 

               c)          Keep account of the district financial transactions including a detailed account of expenditures.

 

               d)          Report to the Board at each regular meeting the status of all accounts.

 

               e)          Keep all contracts, records and documents belonging to the Board.

 

               f)           Give the Board a detailed financial report at the end of the school year, and files a copy with the county superintendent.

 

               g)          Report to the commissioner by August 1 on financial transactions of the district and information on the amount of unpaid school debt.

 

               h)          Prepare a summary of the annual audit and recommendations prior to meeting of the Board and make copies of the summary available to interested persons.

 

10.       Performs other tasks as may be assigned by the Board of Education and/or the Superintendent of Schools.

 

Terms of employment:                           Twelve months a year.  Annual vacation of one month.  Salary to be established by the Board.  Terms, conditions and salaries as per contract.

 

Evaluation:                      Performance of this job will be evaluated annually by the Superintendent of Schools.

 

Approved by:                                                                                                  Date:

 

Reviewed and agreed to by:                                                                          Date:

Adopted: June 12, 1995

Revised: January 8, 2001

 

BUSINESS ADMINISTRATOR  2. BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve on first reading the following revisions to Policy #1310 Business Administrator:

BOARD OF EDUCATION                                                                                                                                        ADMINISTRATION

RUTHERFORD                                                                                                                                                                1310/page 1 of 3

                                                                                  BUSINESS ADMINISTRATOR

Qualifications:

 

1.       Bachelor's Degree in a field of education, business management or accounting.

 

2.       A minimum of three years of experience in one of the above fields, including at least one year of experience in a supervisory capacity.

 

3.       A valid State certificate to practice as a school business administrator.

 

4.       Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Reports to:                     Superintendent of Schools

 

Supervises:                   1. Business office personnel

                                               2. Custodians and Maintenance

                                               3. Transportation Director

                                               4. School food service operation

                                               5. Swimming pool operation

Job Goals:

 

To administer the business affairs of the district in a manner that will provide the best possible educational services with the financial resources available.

 

Performance Responsibilities‑Business Administrator:

 

General Business Administration

 1.         Applies budgetary appropriations for the purchase of supplies, equipment facilities and personnel services required to operate the educational program in accordance with statutes and Board of Education policy, and utilizes the educational staff in developing desirable standards and specifications to the end that purchased items may fulfill their educational objectives.

 

 2.         Supervises storage and distribution of supplies and equipment.

 

 3.         Assumes responsibility for an accounting procedure adequate to record in detail all money and credit transactions, in order to provide the Board of Education and Administration with monthly financial reports in all areas including those delegated by statute to the Secretary of the Board of Education.

 

 4.         Arranges for the internal auditing of school accounts.

 

 5.         Supervises the collection, safekeeping and distribution of all funds.

 

 6.         Prepares financial reports as required by state and federal agencies having jurisdiction over public school funds.

 

 7.         Completes applications for state and federal funds. where appropriate.

 8.         Interprets the financial position of the district to the community at large.

 

 9.         Furnishes bond in such form and amount as shall be determined from time to time by the Board, the cost of which will be assumed by the district.

 

10.       Administers the district's insurance program to provide adequate insurance safeguards against fire, liability and similar risks.  Also administers group medical, dental and prescription insurance, if provided by the Board of Education; disability insurance; and student and athletic insurance programs.

 

11.       Acts as payroll officer.

 

12.       Negotiates contracts involving special education facilities and programs.

 

Budget Preparation and Control

 1.         Acts as the budget control officer.

 

 2.         Compiles necessary statistical data for the preparation of the fiscal budget.

 3.         Assists in the interpretation of budgetary needs to the public by preparing materials for distribution and by working with the Board and Administrative staff in the broad program of community contact.

 

 4.         Provides the Board and Administrative staff with factual information on the business area as it affects the total school program.

 5.         Acts as advisor to the Superintendent on the school budget and all other business and financial questions.

 

Enrollment Projection and Forecasts

 

Assists in the compilation of statistics relative to new housing construction, building permits, local zoning ordinances and other information relative to local population trends as the affect school planning.

 

School Building ‑ Determination of Needs, Planning and Construction

 

 1.         Works with Administrative staff members, architects, attorneys, financial advisors in the planning, financing, contracting and construction or alteration of school facilities.

 

 2.         Provides information for Board and Administrative staff relative to long‑term planning in terms of community resources and needs.

 

 3.         Administers all business aspects attendant to planning and construction.

 

Plant Operation and Maintenance

 

 1.         Programs the use of school facilities in accordance with Board of Education policy.

 

 2.         Maintains an up‑to‑date inventory of school property.

 

 3.         Supervises programs of plant maintenance and custodial operations to provide a maximum educational facility as well as a healthful and safe environment for pupils, workers and the public.

 

Transportation

 

Supervises school transportation service, assisting in the compiling of statistics and preparation of specifications, and administers total business aspects for all transportation services.

 

Food Services

 

Administers the business/fiscal operation of the school food services and provides for the efficient fiscal management of the school lunch program.

 

Swimming Pool

 

Administers the operation of the community swimming pool program.

 

Personnel

 

 1.         Supervises all business office and computer operation personnel.

 

 2.         Assists in recruiting, screening, hiring, assigning, supervising, and evaluating personnel for positions in the offices under his jurisdiction.

 

Miscellaneous

 

 1.         Attends all meetings of the Board of Education.

 

 2.         Performs the duties of lead education agency when the Board of Education serves in such a capacity.

 

 3.         Performs other tasks as may be assigned by the Board of Education and/or Superintendent of Schools.

 

Terms of Employment:                               Twelve months a year.  Annual vacation of one month, at a  time approved by the Superintendent of Schools.  Salary to be established by the Board.  Salaries, terms and conditions as per negotiated contract.

 

Evaluation:                             Performance of this job will be evaluated annually by the Superintendent of Schools.

Approved by:                                                                                                  Date:

Reviewed and agreed to by:                                                                          Date:

Adopted: June 12, 1995

Revised: January 8, 2001

 

Roll call vote Policy (1st Reading) Items #1-2:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

BUILDINGS AND GROUNDS:

Motion by Mr. Derner, seconded by Mr. Ferrara to approve Buildings and Grounds Items #1-5.

 

PROJECT GRAD.                       1.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the use of school district buses for Project Graduation 2001 round trip transportation (10 miles) of approximately 155 graduates on 6/20/01 (11:00 PM) returning on 6/21/01 (5:00 AM).  Estimated cost $350.00.

 

RECREATION DEPT.                   2.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the use of one school district bus to transport 40 residents to the Continental Arena on the following days for the following programs (estimated cost per trip $135.00):

 

                                               1/26/01             6:30 – 9:30 PM Ice Capades

                                               3/16/01             6:30 -- 10:30 PM          Circus

 

RECREATION DEPT.                   3.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the use of Pierrepont Gym on Sundays from January 7, 2001 through March 4, 2001 between the hours of 1:00 PM and 8:00 PM for the purpose of conducting the Recreation Basketball Traveling Team Practices and Traveling Team Games.  There will be proper supervision.

 

LONG RANGE FAC. PLAN      4.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve submission of the district's Long Range Facility Plan to the NJ State Department of Education.

 

AD HOC COMMITTEE              5.  BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to approve the creation of a Board of Education Ad Hoc Committee on Facilities Improvement.

 

Roll call vote Building and Grounds Items #1-5:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – aye

Mrs. Miceli – absent

Mrs. Willis – aye

 

AD  HOC PUBLIC RELATIONS:

Mr. Ferrara reported on the Public Relations Committee Meeting of November 29, 2000.

 

MEETING OPEN TO THE PUBLIC:  (Any Topic) 8:44 P.M.

Mrs. Scurti addressed her concerns regarding the open lunch program at the High School.  Mrs. Scurti touched on the legal responsibilities of the school district as it relates to students who go home for lunch.

 

Mr. Rosbury-Yoder endorsed the comments made by Mrs. Scurti on the open lunch program, and suggested that the district check the district's liability for students not in school during lunch.

 

Mr. Rosbury-Yoder addressed the Latin curriculum offering.

 

Mr. Rosbury-Yoder suggested that the schools offer some sort of educational program of how to deal with advertisements.

 

Meeting was then closed to the public at 8:56 P.M.

 

EXECUTIVE SESSION:          Motion by Mr. Ferrara, seconded by Mr. Novosielski that an Executive Session be held at 8:57 P.M. for the purpose of discussing Personnel and Negotiations.  Action will not be taken.  The Board expects to return within 45 minutes.

 

                                               Approved.

 

The Board returned at 10:17 P.M.

 

ADJOURNMENT:                   Motion by Mr. Ferrara, seconded by Mrs. Monahan that the meeting be adjourned at 10:18 P.M.

 

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Dr. James P. Verbist

                                                                        School Business Administrator/Board Secretary

Following is an extract of binding action taken at the Worksession of November 27, 2000.

 

NEW BUSINESS  (Action to be Taken)

MINUTES APPROVAL             1A.  Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

                                                BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION that the minutes of the Special Meeting of November 6, 2000, and the Regular Meeting minutes of November 13, 2000 be approved as recorded.

 

Roll call vote:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – abstain

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – absent

Mrs. Miceli – absent

Mrs. Willis – aye

 

PERSONNEL:

RESIGNATIONS:

ANTHONY BRINSON               1A. Motion by Mr. Derner, seconded by Mr. Ferrara, to accept the resignation of Mr. Anthony J. Brinson as Assistant Football Coach effective November 6, 2000.

 

                                                Approved.

 

EMERGENT HIRING:               2A. Resolution by Mr. Derner, seconded by Mr. Ferrara.

BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION to employ the following applicant(s) under the emergent hiring law as per the State Department of Education:

 

Dana Harrison – Substitute Teacher

Usanee Prasapairin – Substitute Teacher

Femihan Elkadi – Substitute Secretary

Lori Pietrowitz – Substitute Teacher

Jennifer Fitzgerald – Substitute Teacher

Cris Germershausen - Coach

 

Roll call vote:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin –aye

Mr. Novosielski – aye

Mr. Ferguson – absent

Mrs. Miceli – absent

Mrs. Willis – aye

 

 

APPROVAL OF BILLS:            1A.  Resolution by Mr. Derner, seconded by Mr. Ferrara.

                                                BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION that the bills listed below be approved.

 

                                                Bills Payable                11-10-00                                   25,682.92

                                                                                   11-17-00                                 557,240.54

                                                General Activities        11-10-00                                    4,532.99

                                                                                    11-17-00                                    2,410.86

                                                Total                                                                            589,867.31

 

Roll call vote:

Mrs. Ahmed – aye

Mr. Ferrara – aye

Mrs. Monahan – aye

Mr. Derner – aye

Mr. McGehrin -- abstained on Ck#1280

Mr. Novosielski – aye

Mr. Ferguson – absent

Mrs. Miceli – absent

Mrs. Willis – aye