N.J. OPEN PUBLIC MEETINGS LAW

RESULTS OF ANNUAL SCHOOL ELECTION MEETING:

Mrs. Ahmed declined the nomination.

Discussion on the vote of President nominating procedures to be followed, as well as discussing whether each candidate for President would have an opportunity to make a brief speech. Dr. Verbist, School Business Administrator/Board Secretary denied the request for speeches and moved directly into voting on paper ballot, as per attached, for President of the Board.

Voting for Mrs. Willis were Mrs. Ahmed, Mr. Ferguson, Mrs. Miceli, Mrs. Monahan, and Mrs. Willis.

Voting for Mr. Novosielski were Mr. Ferrara, Mr. McGehrin, and Mr. Novosielski.

Voting for Mr. Derner were Mrs. Ahmed, Mr. Ferguson, Mrs. Miceli, Mrs. Monahan, and Mrs. Willis.

Voting for Mr. Novosielski were Mr. Ferrara, Mr. McGehrin, and Mr. Novosielski. The School Business Administrator/Board Secretary then announced that Mr. Derner was elected Board Vice-President.

Regarding #4, Appointments, a question was raised regarding the appointment of Hazel Ralph as Affirmative Action Officer. Pres. Willis indicated that the policy stipulates that the Superintendent of Schools names the Affirmative Action Officer. Incoming Superintendent Conlon identified Mrs. Ralph as her representative. A question was also raised as to what is a Public Agency Compliance Officer. Dr. Verbist, School Business Administrator/Board Secretary provided background and information on the responsibilities of the Public Agency Compliance Officer.

School Bus. Administrator/Board Secretary -Dr. James P. Verbist

Public Agency Compliance Officer -Dr. James P. Verbist

Treasurer -Mr. Edward Cortright

Medical Inspector -Dr. David L. Isralowitz

Affirmative Action Officer -Mrs. Hazel Ralph

Sec. 504 Coordinator -Coordinator Special Services

On roll call vote all members present voted "aye, one absent.

On roll call all members present voted ______.

Approved.

On roll call all members present voted "aye", one absent.

PURCHASING AGENT 7. Resolution by Mr. McGehrin, seconded by Mr. Novosielski.

and;

On roll call all members present voted ______.

Discussion ensued regarding the appointment of a Purchasing Agent. Discussion ensued including a legal opinion from Mr. Hara. A suggestion was made to table the resolution or remove it from the agenda. The Board as a whole agreed to remove the Purchasing Agent resolution #7 from the agenda.

Regarding Resolution #8, Secretary pro-tem, a question was raised as to this item already being in Board policy, and is there a need to appoint a Secretary pro-tem. Mr. Hara indicated that the Secretary pro-tem must be reaffirmed at this meeting.

SECRETARY PRO-TEM 8. Resolution by Mr. Ferrara seconded by Mr. McGehrin.

On roll call vote all members present voted "aye", one absent.

Trust Co. of N.J.

PNC Bank, W. Paterson

Valley National Bank, Harrison

Summit Bank, Rutherford

Bank of New York (National Community Div.), Ruth., NJ

Boiling Springs Savings & Loan, Rutherford, N.J.

First Union, Rutherford, N.J.

Fleet Bank, Glen Rock

Bankers Trust Co. (NJ Cash Management Fund) Trenton

Chase Bank, Paramus

Class/MBIA

Great Falls-Totowa

Kearny Federal Savings Bank, Kearny

On roll call vote all members present voted "aye", one absent.

MEETINGS 10. Resolution by Mr. McGehrin, seconded by Mr. Ferrara.

BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION as follows:

l. That the Regular monthly meetings of this Body shall be held on the second Monday of each month, the Monday following the Annual School Election, and the last Monday in June.

2. That said Regular Meetings shall be held at the Rutherford High School Cafeteria and shall commence at 8:00 P.M.; and that every Monday of each month is reserved and scheduled to be Worksessions of the Board and shall be held in the Rutherford High School Cafeteria at 8:00 P.M., except for the months of July and August when Worksessions shall be held on the second Monday of the month at 7:00 P.M. unless otherwise notified, cancelled, or deferred to start at a later hour. At the conclusion of each Worksession, action may be taken should the need arise.

3. That should there be any revision or revisions in said schedule within 7 days following said revision or revisions, notices thereof shall be posted and mailed as herein provided.

4. That within 7 days of the date of the annual Organization meeting of the Body, or within 7 days of any revision or revisions in the schedule of Regular meetings, there shall be posted and maintained throughout the year at the office of the School Business Administrator/Board Secretary of this Body, the schedule of all Regular meetings and any revision or revisions thereof. Said Notice or Notice of such meetings shall also be mailed to the following newspapers: The Leader of Rutherford, The North Jersey Herald & News, South Bergenite, and The Record. The Record shall be the official newspaper of the District. Copies of said Notices shall also be filed with the Municipal Clerk of the Borough of Rutherford.

5. Special meetings of the Body may be held provided at least 48 hours advance notice of said meetings setting forth the time, date, location, and to the extent known, the agenda which notice shall state whether formal action may or may not be taken. Said Notices shall be posted at the location set forth in Paragraph 4 above and shall be mailed to the newspapers set forth therein.

Agendas for all meetings shall be posted in the places referred to in Paragraph 4 at least 48 hours in advance and shall be forwarded to the newspapers set forth in Paragraph 4 in accordance with the provisions of Section 3d, Ch.23l, P.L. 1975.

6. Anything to the contrary notwithstanding, upon the affirmative vote of three fourths (3/4) of the members present, an emergency meeting may be held without the 48 hour notice provided for in Paragraph 5 above, if:

(1) such meeting is required in order to deal with matters of such urgency and importance that a delay for the purpose of providing adequate notice would be likely to result in substantial harm to the public interest; and (2) the meeting is limited to discussion of and acting with respect to such matters of urgency and importance; and (3) notice of such meeting is provided as soon as possible following the calling of such meeting by posting written notice of the same in the public place described in Paragraph 4 above, and also by notifying the newspapers described in Paragraph 4 by telephone, telegram, or by delivering a written notice of same to such newspapers; and

(4) either (a) this Body could not reasonably have foreseen the need for such meeting at a time when adequate notice could have been provided; or (b) although this body could reasonably have foreseen the need for such meeting at a time when adequate notice could have been provided, it nevertheless failed to do so.

At the commencement of each public meeting of this Body, the person presiding shall announce publicly, and shall cause to be entered in the Minutes of the meeting, an accurate statement to the effect:

a. that adequate notice of the meeting has been provided, specifying the time, place, and manner in which such notice was provided; or b. that adequate notice was not provided, in which case such announcement shall state (l) the nature of the urgency and importance referred to in Paragraph 6 above and the nature of the substantial harm to the public interest likely to result from the delay in the holding of the meeting; (2) that the meeting will be limited to discussion of and acting with respect to such matters of urgency and importance; (3) the time, place, and manner in which notice of the meeting was provided; and (4) either (a) that the need for such meeting could not reasonably have been foreseen at a time when adequate notice could have been provided, in which event, such announcement shall specify the reason why such need could not reasonably have been foreseen; or (b) that such need could reasonably have been foreseen at a time when adequate notice could have been provided, but such notice was not provided in which event the announcement shall specify the reason why adequate notice was not provided.

7. All meetings of this Body shall be open to the public except where this Body proposes to discuss any or all of the items set forth in Section 7b of Ch. 231, P.L. 1975.

8. Whenever it is proposed to discuss any matters covered in Section 7b of Ch. 231, P.L. 1975, this body shall first adopt a Resolution setting forth the general nature of the subject or subjects to be discussed, and the time when the circumstances under which the discussion conducted in closed session can be disclosed to the public, which are hereby reaffirmed and readopted as if set forth herein at length.

9. Minutes shall be kept of all public meetings of this Body which Minutes shall show the time and place, the members present, the subjects considered, the action taken and the votes of each member together with any other information required to be shown in the Minutes by law. Copies of said Minutes shall be made promptly available to the public provided, however, that nothing therein contained shall be construed to require inclusion in said Minutes of discussions which took place privately under the provisions of Section 7b of Ch. 231, P.L. 1975.

Minutes of meetings other than regularly scheduled or special meetings may, at the option of the School Business Administrator/Board Secretary of this Board, be kept on tape or cassette and need not be transcribed so long as they are made available to persons interested in same, at mutually convenient times.

10. Whenever any person desires that there be mailed to him or her copies of any meetings, schedules or revisions thereof, such person shall be entitled to receive such notices upon the payment of the sum of $1.00 per month. Any and all such requests shall terminate at midnight on December 31st but shall be renewable upon a new request made to the School Business Administrator/Board Secretary of this Body accompanied by the payment of the sum hereinabove set forth.

11. Nothing contained herein shall be deemed to require the opening to the public any gathering attended by less than an effective majority of the members of this Body.

On roll call vote all members present voted ______.

A Board member suggested making a change to Paragraph #2, by changing the starting time to 7:30 P.M. Further discussion ensued regarding stipulating that the public session shall end at 11:00 P.M., and with the majority of the Board members present approving, it could be extended. Discussion also ensued regarding the need for a simple majority or a super majority. Mr. Hara indicated that a simple majority is all that is needed, and that a super majority can only be directed by legislation

Discussion also ensued regarding rotating meetings through the district, meeting at a different school site for Board meetings. Conversation segued into language in Paragraph #8. Various suggestions were made and language amendments took place.

MEETINGS 10. Resolution by Mr. McGehrin, seconded by Mr. Ferrara.

BE IT RESOLVED BY THE RUTHERFORD BOARD OF EDUCATION as follows:

l. That the Regular monthly meetings of this Body shall be held on the second Monday of each month, the Monday following the Annual School Election, and the last Monday in June.

2. That said Regular Meetings shall be held at the Rutherford High School Cafeteria and shall commence at 7:30 P.M.; and that every Monday of each month is reserved and scheduled to be Worksessions of the Board and shall be held in the Rutherford High School Cafeteria at 7:30 P.M., except for the months of July and August when Worksessions shall be held on the second Monday of the month at 7:00 P.M. unless otherwise notified, cancelled, or deferred to start at a later hour. At the conclusion of each Worksession, action may be taken should the need arise. The public section of the meeting shall end by 11:00 P.M., unless a majority of the Board members present approve an extension of the meeting.

3. That should there be any revision or revisions in said schedule within 7 days following said revision or revisions, notices thereof shall be posted and mailed as herein provided.

4. That within 7 days of the date of the annual Organization meeting of the Body, or within 7 days of any revision or revisions in the schedule of Regular meetings, there shall be posted and maintained throughout the year at the office of the School Business Administrator/Board Secretary of this Body, the schedule of all Regular meetings and any revision or revisions thereof. Said Notice or Notice of such meetings shall also be mailed to the following newspapers: The Leader of Rutherford, The North Jersey Herald & News, South Bergenite, and The Record. The Record shall be the official newspaper of the District. Copies of said Notices shall also be filed with the Municipal Clerk of the Borough of Rutherford.

5. Special meetings of the Body may be held provided at least 48 hours advance notice of said meetings setting forth the time, date, location, and to the extent known, the agenda which notice shall state whether formal action may or may not be taken. Said Notices shall be posted at the location set forth in Paragraph 4 above and shall be mailed to the newspapers set forth therein.

Agendas for all meetings shall be posted in the places referred to in Paragraph 4 at least 48 hours in advance and shall be forwarded to the newspapers set forth in Paragraph 4 in accordance with the provisions of Section 3d, Ch.23l, P.L. 1975.

6. Anything to the contrary notwithstanding, upon the affirmative vote of three fourths (3/4) of the members present, an emergency meeting may be held without the 48 hour notice provided for in Paragraph 5 above, if:

(1) such meeting is required in order to deal with matters of such urgency and importance that a delay for the purpose of providing adequate notice would be likely to result in substantial harm to the public interest; and (2) the meeting is limited to discussion of and acting with respect to such matters of urgency and importance; and (3) notice of such meeting is provided as soon as possible following the calling of such meeting by posting written notice of the same in the public place described in Paragraph 4 above, and also by notifying the newspapers described in Paragraph 4 by telephone, telegram, or by delivering a written notice of same to such newspapers; and

(4) either (a) this Body could not reasonably have foreseen the need for such meeting at a time when adequate notice could have been provided; or (b) although this body could reasonably have foreseen the need for such meeting at a time when adequate notice could have been provided, it nevertheless failed to do so.

At the commencement of each public meeting of this Body, the person presiding shall announce publicly, and shall cause to be entered in the Minutes of the meeting, an accurate statement to the effect:

a. that adequate notice of the meeting has been provided, specifying the time, place, and manner in which such notice was provided; or b. that adequate notice was not provided, in which case such announcement shall state (l) the nature of the urgency and importance referred to in Paragraph 6 above and the nature of the substantial harm to the public interest likely to result from the delay in the holding of the meeting; (2) that the meeting will be limited to discussion of and acting with respect to such matters of urgency and importance; (3) the time, place, and manner in which notice of the meeting was provided; and (4) either (a) that the need for such meeting could not reasonably have been foreseen at a time when adequate notice could have been provided, in which event, such announcement shall specify the reason why such need could not reasonably have been foreseen; or (b) that such need could reasonably have been foreseen at a time when adequate notice could have been provided, but such notice was not provided in which event the announcement shall specify the reason why adequate notice was not provided.

7. All meetings of this Body shall be open to the public except where this Body proposes to discuss any or all of the items set forth in Section 7b of Ch. 231, P.L. 1975.

8. Whenever it is proposed to discuss any matters covered in Section 7b of Ch. 231, P.L. 1975, this body shall first adopt a Resolution setting forth the general nature of the subject or subjects to be discussed, and the time when, and the circumstances under which the discussion conducted in closed session can be disclosed to the public.

9. Minutes shall be kept of all public meetings of this Body which Minutes shall show the time and place, the members present, the subjects considered, the action taken and the votes of each member together with any other information required to be shown in the Minutes by law. Copies of said Minutes shall be made promptly available to the public provided, however, that nothing therein contained shall be construed to require inclusion in said Minutes of discussions which took place privately under the provisions of Section 7b of Ch. 231, P.L. 1975.

Minutes of meetings other than regularly scheduled or special meetings may, at the option of the School Business Administrator/Board Secretary of this Board, be kept on tape or cassette and need not be transcribed so long as they are made available to persons interested in same, at mutually convenient times.

10. Whenever any person desires that there be mailed to him or her copies of any meetings, schedules or revisions thereof, such person shall be entitled to receive such notices upon the payment of the sum of $1.00 per month. Any and all such requests shall terminate at midnight on December 31st but shall be renewable upon a new request made to the School Business Administrator/Board Secretary of this Body accompanied by the payment of the sum hereinabove set forth.

11. Nothing contained herein shall be deemed to require the opening to the public any gathering attended by less than an effective majority of the members of this Body.

On roll call vote all members present voted "aye", one absent.

Approved.

SCHOOL DISTRICT 11. Resolution by Mrs. Monahan, seconded by Mrs. Miceli.

President or Vice President and

School Business Administrator/Board Secretary or

Superintendent of Schools and

Treasurer

On roll call vote all members present voted "aye", one absent.

PAYROLL CHECKS 12. Resolution by Mr. Ferrara, seconded by Mr. Novosielski.

On roll call vote all members present voted "aye", one absent.

PAYROLL AGCY CHECKS 13. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

CAFETERIA CHECKS 14. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

PETTY CASH CHECKS 15. Resolution by Mr. Novosielski, seconded by Mr. McGehrin.

On roll call vote all members present voted "aye", one absent.

SCHOOL ACTIVITIES 16. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

UNEMPLOYMENT COMP. 17. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

ATHLETIC ACCOUNT 18. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

IMPROVEMENT AUTHORI- 19. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

President or Vice President and

School Business Administrator/Board Secretary or

Superintendent of Schools and

Treasurer

On roll call vote all members present voted "aye", one absent.

BUSINESS CONDUCT 20A. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

BOARD MEMBER 20B. Resolution by Mr. Novosielski, seconded by Mr. McGehrin.

On roll call all members present voted "aye", one absent.

OFFICIAL ADDRESS 21. Motion by Mr. Ferrara, seconded by Mr. Novosielski.

Rutherford Board of Education

Rutherford Borough Hall

176 Park Avenue

Rutherford, New Jersey 07070

ADVERTISEMENTS/ 23. Resolution by Mr. McGehrin, seconded by Mr. Ferrara.

The Herald & News

The Star Ledger

Regarding Resolution #24, Cooperative Pricing Program, as question was raised whether this was affiliated with the NEIER group. Dr. Sarsfield responded with the rationale for the County Cooperative Pricing Program.

SO. BERGEN JOINTURE 25. Resolution by Mr. Ferguson, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

REP. TO 26. Resolution by Mr. Ferrara, seconded by Mr. Ferguson.

On roll call all members present voted "aye", one absent.

Pres. Willis congratulated Dr. Sarsfield for having been President of the South Bergen Jointure Commission and indicated that Rutherford had garnered tremendous savings through Dr. Sarsfield's leadership of the Jointure, especially in the area of transportation.

SO. BERGEN JOINTURE 27. Resolution by Mr. McGehrin, seconded by Mr. Ferrara.

On roll call all members present voted "aye".

A question was raised regarding the meaning of N.J.S.I.A.A. Dr. Sarsfield indicated that it stood for New Jersey State Interscholastic Athletic Association.

N.J.S.I.A.A. 28. Resolution by Mr. Ferrara, seconded by Mr. McGehrin.

On roll call vote all members present voted "aye", one absent.

WORKERS COMP. 29. Resolution by Mr. Novosielski, seconded by Mr. Ferrara.

On roll call vote all members present voted "aye", one absent.

Regarding Resolution #30, Use of Schools Fee Schedule, a concern was raised over the number of requests to waive or lower fees presently identified in the use of facilities fees schedule. Pres. Willis asked Dr. Verbist to report back to the Board on the number of requests for waivers and/or reduction of fees for the past school year.

USE OF SCHOOLS 30. Resolution by Mr. Ferrara, seconded by Mr. McGehrin.

FEE SCHEDULE

USE OF POOL AND SCHOOLS

FACILITY CLASS A and B CLASS C CLASS D

High School Pool $125/hr $200/hr $225/hr

(See Pool Rental Information Sheet)

Classroom 0 80.00 120.00

Elementary All Purpose Room 0 250.00 375.00

Elementary Gym 0 250.00 375.00

Elementary Auditorium 0 250.00 375.00

High School Cafeteria 0 350.00 450.00

High School Auditorium 0 450.00 550.00

High School Gym 0 450.00 550.00

The above fees are based upon six hours or less of each facility when a custodian is on duty.

The custodian will add time required for the opening/set up and closing/ cleaning of facility.

When a custodian is brought in to open the building:

Each Add'l Custodian (Mon-Sat) $22.50/hr $22.50/hr $22.50/hr

Each Add'l Cust.(Sun-Holiday) $30.00/hr $30.00/hr $30.00/hr

Use of a facility for each dress rehearsal, excluding Sat/Sun/Holiday will be charged one half the appropriate schedule rate.

The Board of Education requires completion of the Hold Harmless Agreement and submission of a liability Certificate of Insurance. Requests for waiver of fee must be approved by the Board of Education prior to using the facility.

On roll call all members present voted "aye", one absent

.

Approved.